Coast Community College District
Class Roster Transfer System
By
Don Rueter, Director
Computer Center
Orange Coast College

     The Class Roster Transfer System at Coast Community
College is designed to provide faculty and course assist-
ants with the capability of obtaining ParSCORE/GRADE
rosters from the District's student database. A class
roster may be entered into ParSCORE/GRADE by keyboard
entry, by enrollment form, or from an external file on
a PC diskette. The Coast District's innovation utilizes
the PC diskette option.

     Student records are maintained on the District's
Hewlett-Packard 9000 using a specialized software pack-
age called DSK. A locally-produced DSK report program
named PRDNLD was created to produce roster files. The
program allows selection of up to twelve (12) courses
at a time and creates files having records in the form
acceptable to ParSCORE/GRADE. At Orange Coast College,
one of the District's three colleges, the downloading
procedure is not done by faculty, but by computer sup-
port personnel in the Orange Coast College Computing
Center.

     A ParSYSTEM user at Orange Coast College (either
faculty or large-group course assistant) initiates a
request for ParSCORE/GRADE rosters either in writing
or by telephone with the Computing Center. The requests
are usually submitted a week or two after the beginning
of the term. This allows enrollment to stabilize and 
minimizes the amount of maintenance required after the
roster has been transferred to ParSCORE/GRADE. The user
is then issued a PC diskette, with the individual files
for each class, containing each student's name, student
ID, and a telephone number. This represents up-to-date
enrollment in the class as drawn from the student data-
base. When the user receives the diskette via campus
mail, the roster can be imported into ParSCORE/GRADE
as shown by the ParSYSTEM documentation. This involves
the following steps for the user:
     * On the ParSCORE/GRADE Main Menu, select _Create
       A Roster or Add Students_
     * At the next Menu, select _Add Students To A
       Roster_
     * On the _Add Students_ Screen, select a course
       section to which you wish to add students,
       then select _Add Students By Disk File_
     * ParSCORE/GRADE will then request the path and
       the name of the external file containing the
       roster. The paths and names of the files should
       match.
     * Simply press <ENTER> to begin importing a roster
       and say goodbye to ENROLLMENT FORMS.

     ParSYSTEM users who wish additional information 
about the Coast Community College District innovation to
create ParSCORE/GRADE Class Rosters without using Student
Enrollment Forms or keyboard entry should contact

Don Reuter, Director
Computing Center
Orange Coast College
2701 Fairview Road
Costa Mesa, CA 92628
714/432-5500.